OffBoarding - Information to provide us when an employee leave your company

When an employee leaves a company, it is important to inform us as soon as possible.

Please read the PDF of the Data Protection Authority below.

Information to send us

• Employee name:
• Email address:
• Date and time when the access must be disabled:
• Does the leaving employee know the password of other employees?
• What should we do with the data on his PC and/or his private directory on the server? 

Actions concerning email:

• Is it necessary to set up an Out of Office?
  Is yes, what message?
  
  
• What should be do with the email history?
  1. Standard Process by LogicalTIC: Transform the mailbox into a sharedmailbox?
     Does someone need to access this sharedmailbox?
     
     
  2. Export the mailbox to a PST archive file (not recommanded)?
     
     
  3. Total deletion of the mailbox without any possibility of restoration

On our side, these actions will be carried out at the desired time:

• Deactivation of network access (active directory)
• Change Password Email
• Removing the address of email distribution groups
• Deactivation of other services to be detailed

Information about the date protection

• If you wish to consult or keep an email history of a former collaborator, remember to inquire about the legal aspect. Emails are part of an employee's private life. https://www.belgium.be/fr/emploi/contrats_de_travail/documents_sociaux/protection_de_la_vie_privee_au_travail
  https://www.AutoriteProtectionDonnees.be/sites/privacycommission/files/documents/note-juridique-e-mails-employes-absents_0.pdf